Mileage Reimbursement Calculator
The 2026 IRS rates, applied by the date of each trip. For business, medical and charity driving, or your employer's own rate.
Mileage reimbursement
Business
Trips on both sides of July 1, 2026? Switch to the trip log and each one gets the rate for its own date.
The miles are logged. What about the hours?
A client visit is a drive, a meeting and the work that follows. PomoTodo tracks the time half against the same client, so an invoice can carry the hours as well as the mileage, and neither depends on memory.
Free plan tracks unlimited focus time across unlimited tasks. No card required.
You drove to three client sites, a supplier and the airport this month, and now the expense form wants a number. Miles times a rate sounds simple until you find out the rate changed halfway through the year.
It did in 2026. The IRS business rate was 72.5 cents a mile from January to June and rose to 76 cents from July 1. Log your trips here with their dates and each one gets the rate that applied on the day, so a claim that spans the change comes out right without you splitting it by hand.
Use it for an employer reimbursement request, for your own deduction if you are self-employed, or to check a figure someone else came up with. Download the log for Excel or print it to attach to the claim.
IRS standard mileage rates
In cents per mile. The 2026 business rate changed on July 1, so 2026 has two columns.
| Purpose | Jul to Dec 2026 | Jan to Jun 2026 | 2025 | 2024 |
|---|---|---|---|---|
| Business | 76¢ | 72.5¢ | 70¢ | 67¢ |
| Medical or military moving | 23.5¢ | 20.5¢ | 21¢ | 21¢ |
| Charity | 14¢ | 14¢ | 14¢ | 14¢ |
Source: IRS standard mileage rates. The moving rate applies only to active duty members of the Armed Forces.
Reimbursement, deduction, and what counts as a business mile
If you are an employee, the question is what your employer will pay back. Federal law does not set a rate, but reimbursement at or below the IRS rate, supported by a log, is generally not taxed as income. That is why the log matters as much as the total.
If you are self-employed, the standard rate is one of two ways to deduct business driving. The other is actual costs, meaning a share of fuel, insurance, repairs and depreciation. Either way you need a record of each trip.
Either way, the drive from home to your usual workplace is commuting and does not count. Driving between work locations, to a client, or to a temporary site generally does.
More tools
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Hours and rates per client, invoice totals, utilization.
The rate your year actually needs, not the one you guessed.
SE tax, income tax and the quarterly payment to set aside, for 2026.
Questions
What is the IRS mileage rate for 2026?
For business driving, 72.5 cents a mile from January 1 to June 30, 2026, and 76 cents a mile from July 1 to December 31, after the IRS raised it mid-year because of fuel costs. The medical and military moving rate went from 20.5 to 23.5 cents. Charitable driving stays at 14 cents, which is set by law.
How do I calculate mileage reimbursement?
Multiply the miles driven for work by the reimbursement rate. 120 business miles in August 2026 at 76 cents is $91.20. If your trips fall on both sides of the July 1 rate change, each trip needs the rate for its own date, which the trip log does automatically.
Does commuting count as business mileage?
Generally no. Driving between home and your regular place of work is commuting, which the IRS treats as personal. Driving from the office to a client, between work sites, or to a temporary work location usually does count.
Does my employer have to pay the IRS rate?
No federal law requires it. Employers can set their own rate, and many use the IRS rate as a benchmark. Some states, including California, require employers to reimburse necessary work expenses, which can include driving. Choose My employer's rate to calculate at whatever your company pays.
Is mileage reimbursement taxable?
Usually not, if your employer reimburses at or below the IRS rate under an accountable plan, which in practice means you hand in a log with dates, miles and business purposes. Payments above the IRS rate, or a flat car allowance with no log, are generally treated as taxable wages.