Timesheet Template
Fill it in here, then print it, save a PDF, or open it in Excel. Weekly, every two weeks, or monthly.
Timesheet
Weekly
| Date | Day | Time in | Lunch out | Lunch in | Time out | Hours | Notes |
|---|---|---|---|---|---|---|---|
| Setting up this week… | |||||||
Filling in a timesheet from memory is how hours go missing.
Most timesheets are rebuilt on a Friday from a vague sense of the week. PomoTodo records sessions as you work them, against the task and the project, so the hours on the sheet are the hours you actually spent.
Free plan tracks unlimited focus time across unlimited tasks. No card required.
You need a timesheet by Friday, and the one from HR is a scanned PDF with boxes too small to write in. Or you are the one setting up payroll and you just want something clean to hand people.
This is a working template. Type your times and it adds up each day, takes out lunch, totals every workweek and splits off overtime past 40 hours. Then print it with signature lines for you and your supervisor, save it as a PDF, or download it as a file that opens in Excel and Google Sheets.
Prefer paper? Print it without hours and fill it in by hand. The dates and your details stay on the page.
What a timesheet needs to show
For hourly, non-exempt work, federal law expects employers to keep a record of the hours worked each day and the total for each workweek. A timesheet is usually where that record starts, so it is worth getting the basics right: who worked, which dates, when each shift started and ended, the unpaid breaks in between, and the totals, signed by the employee and checked by a supervisor.
Weekly, every two weeks, or monthly?
Use whatever matches your pay period. The one thing that does not change is how overtime is counted: always inside a seven day workweek, never across a whole pay period. A two week sheet here shows a subtotal for each week, and a monthly sheet is split into weeks counted from its first day, so overtime is only ever measured the way it is owed.
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Questions
Is this timesheet template free?
Yes. Fill it in, print it, save it as a PDF or download it for Excel as often as you like, with no account. Everything you type stays in your browser.
How do I save the timesheet as a PDF?
Press Print or save PDF, then choose Save as PDF as the destination in your browser's print window. Only the timesheet prints; the rest of the page is left out.
Can I open it in Excel or Google Sheets?
Yes. Download for Excel gives you a CSV file that opens directly in Excel, Google Sheets and Numbers, with every day, the hours, weekly subtotals and the totals.
How is overtime worked out on a biweekly timesheet?
Week by week. Under federal rules, overtime is owed on hours past 40 in a single seven day workweek, so two 40 hour weeks are 80 hours with no overtime, while a 50 hour week and a 30 hour week are 80 hours with 10 hours of overtime. The template treats each seven days from the start date as one workweek.
What if a shift runs past midnight?
Enter the times as they happened. If the time out is earlier than the time in, the template assumes the shift crossed midnight and counts it correctly.