Cleaning Service Invoice Template
This cleaning service invoice template is already filled in with the line items the job usually carries. Change the numbers, add your details, and download the PDF. Nothing is uploaded and no account is needed.
A cleaning invoice is usually one of many for the same client, so its job is to be unambiguous about which visits it covers.
Your details
Bill to
Invoice details
Line items
Tax & discount
- Subtotal
- $1,155.00
- Total due
- $1,155.00
Notes & payment details
- Invoice no.
- —
- Issued
- —
- Due
- —
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly office clean, 4 visits (March) | 4 | $180.00 | $720.00 |
| Carpet deep clean, ground floor | 1 | $340.00 | $340.00 |
| Consumables: paper, soap, liners | 1 | $95.00 | $95.00 |
- Subtotal
- $1,155.00
- Total due
- $1,155.00
Covers the visits dated above. A schedule of visit dates is attached. Consumables are billed at cost and restocked at each visit. Additional or out-of-schedule visits are billed at the per-visit rate.
Prefilled as a cleaning service invoice. The rates shown are round placeholder figures to make the document readable, not rate guidance. Saved in this browser only.
Stop retyping the same invoice every month
A cleaning service invoice is mostly the same document with new dates on it. PomoTodo keeps your clients, rates and line items, tracks the hours that feed into them, and tells you which invoices are still unpaid.
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How cleaning services usually bill
| Convention | Value |
|---|---|
| Billed by | Per visit, per hour, or a monthly flat rate |
| Usual payment terms | Due on receipt for one-offs, monthly in arrears for contracts |
| Money up front | None for regular work; deposit common for a deep clean or a move-out |
| Also called | cleaning invoice, housekeeping invoice, janitorial invoice |
| These are the common conventions in the trade, not rules. The terms that matter are the ones in your own agreement with the client, and this template will carry whatever you set. | |
What belongs on a cleaning service invoice
- The visit dates covered
- A monthly invoice that says 'March' invites a dispute about the week the team could not get in. Listing dates settles it before it starts.
- Recurring work and one-offs on separate lines
- A deep clean sitting inside the regular monthly figure makes the monthly rate look like it went up.
- Consumables, itemised
- Supplies are a real cost and are invisible unless listed. Show them at cost so they are not mistaken for margin.
- What triggers an extra charge
- Out-of-hours access, additional rooms and skipped-visit rescheduling should have stated rates so they never arrive as a surprise.
The mistake that costs cleaning services the most
Invoicing a flat monthly rate with no record of visits
Cleaning is invisible when it is done well, so the client's memory of the month is the one visit that was missed. An invoice listing every date turns a flat fee into evidence of work, and it is the difference between a contract that renews and one that gets reviewed.
Sales tax on a cleaning service invoice
Cleaning is one of the services that several states do tax, unlike most professional services. Whether residential and commercial cleaning are treated the same also varies. This is worth checking directly rather than assuming services are exempt.
The template has a tax field with an editable label, so it will say VAT or GST if that is what you need, and it applies the rate to the subtotal after any discount. Leave the rate at zero if you are not registered to collect. Nothing here is tax advice, and a question about your own registration is one for your state's department of revenue or your accountant.
Templates for related work
Per visit for maintenance, per project for installation
Per stage of work, with labour and materials itemised
Quoting the job before you bill it is what the quote generator is for, and working out what to charge in the first place is what the freelance rate calculator does.
Questions about cleaning service invoices
Should a cleaning service bill per hour or per visit?
Per visit for regular contracts, because it gives the client a predictable figure and rewards a team that gets faster. Per hour suits one-off and deep cleans where the scale is genuinely unknown until you arrive.
Is cleaning subject to sales tax?
In several states it is, which makes cleaning an exception to the general rule that services are untaxed. Some states also treat residential and commercial cleaning differently. Check your state's department of revenue rather than assuming the service exemption applies.
How do I handle a client who keeps skipping visits?
Put the cancellation window and the charge for a missed visit on the invoice as a stated rate, not in a separate contract nobody reopens. A skipped visit billed at fifty per cent with the policy printed beside it is a fact; the same charge appearing without warning is a dispute.