Videographer Invoice Template
This videographer invoice template is already filled in with the line items the job usually carries. Change the numbers, add your details, and download the PDF. Nothing is uploaded and no account is needed.
A videographer's invoice covers three separate businesses, shooting, editing and licensing, and clients usually only priced the first one.
Your details
Bill to
Invoice details
Line items
Tax & discount
- Subtotal
- $8,320.00
- Total due
- $8,320.00
Notes & payment details
- Invoice no.
- —
- Issued
- —
- Due
- —
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Production day, crew of two | 2 | $2,200.00 | $4,400.00 |
| Equipment package and grip | 2 | $450.00 | $900.00 |
| Editing and colour, 3 minute film | 1 | $2,800.00 | $2,800.00 |
| Licensed music track | 1 | $220.00 | $220.00 |
- Subtotal
- $8,320.00
- Total due
- $8,320.00
50% deposit invoiced separately and deducted from this total. Two rounds of revisions are included. Further rounds are billed at the day rate shown. Licence covers the client's own channels for two years. Broadcast and paid media are licensed separately.
Prefilled as a videographer invoice. The rates shown are round placeholder figures to make the document readable, not rate guidance. Saved in this browser only.
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How videographers usually bill
| Convention | Value |
|---|---|
| Billed by | Per day for production, per project for post, plus licensing |
| Usual payment terms | 50% up front, balance before final delivery |
| Money up front | 50% standard, covering crew and equipment commitments |
| Also called | video production invoice, filming invoice, videography invoice |
| These are the common conventions in the trade, not rules. The terms that matter are the ones in your own agreement with the client, and this template will carry whatever you set. | |
What belongs on a videographer invoice
- Production days and post separately
- Clients price the shoot because they watched it happen. Post is usually the larger number and needs its own line to exist at all.
- Crew and equipment as their own lines
- A crew of two and a package of gear are costs you commit to before the shoot, and they explain why a cancelled day is still billable.
- The licence term and territory
- Own channels for two years is a different product from a broadcast licence in perpetuity. The invoice names which was bought.
- Revision rounds included
- Video revisions are expensive and open-ended. State the included rounds and the price of the next one on the invoice itself.
The mistake that costs videographers the most
Quoting a project fee with no revision cap
Editing is the only part of the job with no natural end, and a client with unlimited revisions will find that out before you do. Two rounds included, the third billed at a stated rate, on the quote and on the invoice. The cap is what makes a fixed project fee survivable.
Sales tax on a videographer invoice
Video sits between service and product in the same way photography does, and delivering a physical master can change the treatment. Licensing fees may also be treated differently from production fees in some states.
The template has a tax field with an editable label, so it will say VAT or GST if that is what you need, and it applies the rate to the subtotal after any discount. Leave the rate at zero if you are not registered to collect. Nothing here is tax advice, and a question about your own registration is one for your state's department of revenue or your accountant.
Templates for related work
Per session or per day, plus licensing
Per project, with an hourly rate for work outside scope
Quoting the job before you bill it is what the quote generator is for, and working out what to charge in the first place is what the freelance rate calculator does.
Questions about videographer invoices
How should a videographer split production and post on an invoice?
As separate lines, always. The client watched the shoot and did not watch the edit, so post is the cost they underestimate and the one most likely to be questioned. Showing production days, crew, equipment and post separately makes the total legible rather than arbitrary.
What should a video licence on an invoice say?
The platforms, the territory and the term. 'Client's own social channels, worldwide, two years' is a complete licence. Leaving it unsaid means the client assumes perpetual unlimited use, and they will have assumed it in good faith, which makes the later conversation harder.
How many revision rounds should be included?
Two is the standard and is enough for a client who knows what they want. Put the number on the quote and repeat it on the invoice with the price of an additional round, so the third round is a purchase rather than a negotiation.